Effective Date: March 11, 2026 | Last Updated: July 21, 2026
Apex Space Systems LLC ("Company," "we," "us," "our") operates APEX Quote Online (the "Platform" or "Service"), a business management platform for independent contractors and service professionals. This Privacy Policy ("Policy") explains how we collect, use, disclose, store, protect, and otherwise process personal information and data in connection with our Platform, website (ApexQuote.online), mobile applications, and related services.
This Policy applies to: All users, including contractors, business owners, trial account holders, and paid subscribers. By accessing or using APEX Quote Online in any form, you acknowledge that you have read, understood, and expressly agree to be bound by this Privacy Policy in its entirety. If you do not agree with our data practices, you must immediately discontinue use of the Service.
Policy Updates: We may update this Privacy Policy periodically. Material changes will be posted on this page with an updated "Last Updated" date. Continued use of the Service following notification of changes constitutes acceptance of the revised Privacy Policy.
When you create an account, we collect: legal name, email address, phone number, business name, business type, service location(s), business address, tax identification number or EIN (optional), contractor license numbers (where applicable), insurance information, and payment details.
Payment processing is handled exclusively by Stripe, our payment processor. We do not store, transmit, or process full credit card numbers, bank account details, or CVV codes. Stripe retains payment information per their security standards and PCI compliance protocols. We receive and store transaction confirmations, billing history, subscription status, and invoice records.
When you contact customer support, we collect: email messages, chat transcripts, support tickets, screenshots, file attachments, and feedback. These records are retained for quality assurance, dispute resolution, and service improvement.
The Platform uses artificial intelligence and machine learning to analyze your inputs and generate insights. This includes: pricing recommendations, market analysis, content suggestions, tax categorization, and other automated inferences. These AI outputs are based on your data and aggregated market trends.
We may receive information about you from: payment processors, email service providers, analytics vendors, and government sources (for compliance verification). We do not purchase personal data from data brokers.
We may use aggregated, de-identified data to develop business reports, create industry benchmarks, and plan new features or services. Individual users cannot be identified from this data.
We share data with third-party service providers who assist in Platform operations under written Data Processing Agreements (DPAs) and confidentiality obligations:
We may disclose data if required by law, court order, subpoena, or government request (federal/state/local). We will provide notice to affected users unless legally prohibited. We do not voluntarily provide data to law enforcement without legal process.
In the event of merger, acquisition, bankruptcy, asset sale, or substantial change in business operations, your data may be transferred as a business asset. We will provide notice and opportunity to opt-out where legally permitted.
We share data with third parties only with your explicit consent (e.g., integrating with accounting software, sharing quotes with clients via public links, connecting to external services).
We do not sell, rent, trade, or license your personal data to third parties for their independent marketing or commercial purposes. Aggregated, de-identified data that cannot identify you may be used for research and industry benchmarking.
We implement industry-standard technical, administrative, and physical safeguards:
No security system is 100% secure. While we implement reasonable protections, we cannot guarantee absolute security against unauthorized access, data breaches, or other security incidents. You use the Platform at your own risk. If you believe your account has been compromised, contact us immediately at contact@apexquote.online.
In the event of a confirmed data breach affecting personal information, we will notify affected users without unreasonable delay and in compliance with applicable data protection laws (including GDPR and state privacy laws). We will provide details about the breach, affected data, and recommended protective actions.
Upon account termination or at your written request, we will delete or de-identify your personal data within 30 days, except where retention is required by law or for legitimate business purposes. Data needed for tax compliance, fraud prevention, or legal disputes will be retained as required.
Client information you store in the Platform (names, phone numbers, addresses) is retained for as long as you maintain your account. You are responsible for obtaining consent from clients to store their information and may delete their records at any time through your account settings.
You have the right to request and receive a copy of your personal data in a portable, machine-readable format (CSV, JSON). Submit requests to contact@apexquote.online, and we will respond within 30 days.
You can update or correct inaccurate information in your account settings at any time. Contact support if you need assistance correcting data.
You may request deletion of your account and associated personal data. We will comply within 30 days unless retention is required by law. Tax records, transaction history, and legal documents may be retained as required by regulations.
You can unsubscribe from promotional emails, newsletters, and marketing communications by clicking the unsubscribe link in each email or updating preferences in your account settings. You will continue to receive transactional emails (account confirmations, billing, service updates).
If your browser sends a "Do Not Track" signal, we will respect this preference where technically feasible. However, some Platform functionality may require cookies or tracking technologies to operate properly.
California residents have additional rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA), including the right to know, delete, opt-out of sales/sharing, and request correction. To exercise these rights, contact contact@apexquote.online.
If you are located in the European Union or European Economic Area, you have rights under the General Data Protection Regulation (GDPR), including: access, rectification, erasure, restriction of processing, data portability, and the right to object to processing. We will comply with GDPR requirements for data transfers and processing lawfulness.
To exercise any of the above rights, submit a written request to: contact@apexquote.online. Include "PRIVACY REQUEST" in the subject line. Verify your identity before we process the request. We will respond within the timeframe required by applicable law (typically 30-45 days).
We do not use third-party ad networks or social media pixels for tracking. We use first-party analytics only to understand how users interact with the Platform.
You can control cookies through your browser settings. Disabling cookies may affect Platform functionality. Most browsers allow you to refuse cookies or alert you when cookies are set.
APEX Quote Online may contain links to third-party websites, integrations, and external services (social media, accounting software, payment processors). This Privacy Policy does not apply to external sites. We are not responsible for the privacy practices of linked sites. Review their privacy policies before providing information.
APEX Quote Online is intended for business professionals and is not directed to anyone under 18 years of age. We do not knowingly collect personal information from minors under 18. If we discover we have collected such information, we will delete it promptly. If you believe we have collected information from a minor, contact us immediately.
Your data may be transferred to, stored in, and processed in the United States and other countries where our service providers operate. These countries may have different data protection laws than your home country. By using APEX Quote Online, you consent to the transfer of your information internationally. For EU/EEA users, we rely on Standard Contractual Clauses (SCCs) or adequacy decisions to ensure lawful transfers.
The Platform uses artificial intelligence and machine learning to generate pricing recommendations, expense categorizations, and market insights. These are recommendations only and should not be relied upon as professional financial or tax advice. You retain full responsibility for all business decisions and tax compliance. AI decisions are not used to automatically deny Platform access or critical services.
Data Controller: Apex Space Systems LLC (we determine the purposes and means of data processing)
Data Processors: Stripe, Resend, Brevo, Base44, Deno Deploy, and other service providers listed in Section 4.1.
We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors. The "Last Updated" date at the top indicates the most recent revision. Material changes (those affecting how we use your data) will be communicated via email or prominent notice on the Platform. Your continued use of APEX Quote Online after updates constitute acceptance of the revised Privacy Policy.
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices:
Email: contact@apexquote.online
Mailing Address: Apex Space Systems LLC, Virginia, United States
Response time: Within 30 days of submission
Our Platform and data practices are designed to comply with:
© 2026 Apex Space Systems LLC. All rights reserved. APEX Quote Online™ is a trademark of Apex Space Systems LLC. This Privacy Policy constitutes a legal agreement and is incorporated by reference into the Terms of Service.